Future17 is a sustainable development goals challenge programme delivered in partnership between the University of Exeter, QS, multiple partner universities worldwide and international organisations.

These terms are for Partner Universities who are joining the Future17 Consortium. They apply in addition to the terms in the Consortium Agreement, and only apply to each of the specific additional services being delivered by QS to the Partner as specified in the Partner’s individual Accession Agreement

 

QS conference Sponsorship Terms (Future17)

1. Interpretation

The definitions in this clause apply in these QS Conference of Event Sponsorship Terms (Future17).

Agreement: the accession agreement between the Customer and the Future17 Consortia which includes the provision of services by QS to the Customer as set out in Annex 2 of the Agreement

Customer: the party to whom QS will provide the Services, as designated within the Agreement

Candidate Data: Means information relating to individuals who registered to attend an event at which the Customer is an exhibitor.

Event: any conference or other event organised by QS which the Customer is paying to sponsor.

QS: QS Quacquarelli Symonds Limited incorporated and registered in England and Wales with company number 02563879 whose registered office is at 1 Tranley Mews, Fleet Road, London, UK, NW3 2DG

Venue: the venue where the Event shall take place (if any).

2. Charges and Payment

If the payment is not received by QS as per the payment terms, then, in addition to any other rights and remedies available to QS, the Customer may be refused participation or sponsorship of an Event.

3. Sponsorship and use of Logo

3.1 All Intellectual Property Rights in the Customer’s name, logo and other distinctive marks remain with the Customer and nothing within the Agreement shall transfer any right title or interest in such rights. Customer grants to QS a non-exclusive, royalty free, perpetual, worldwide right to use the Customer’s name, logo and other distinctive marks in order to deliver the Services.

3.2 QS shall determine the location, spacing and sizing of the Customer’s name, logo and or details (as appropriate) on any Event materials as it deems fit.

4. Changes in Layout, Venue, Delivery Method and/or Duration of Events

4.1 QS reserves the right to change the venue; delivery method (ie from a physical event to a virtual online or hybrid event); and duration of the Event without penalty.

4.2 In the event of a change of venue, delivery method and/or duration, this Agreement shall remain in force without any repayment or reduction of Fees, so long as the Customer is informed at least 14 days prior to the Event date.

4.3 QS reserves the right at any time, without penalty, and without any repayment or reduction in Fees, to make amendments to the layout of the Event or Venue, including the size of booths or banners offered to the Customer, should this be required in order to meet health and safety requirements, fire regulations or other reasonable requirements of the Venue host.

5. Events Affected by Covid

5.1 If, in the sole opinion of QS, acting reasonably, the venue chosen for an Event is or is likely to be negatively impacted by either Covid or the Covid related rules and guidelines in place within the territory where the Event is scheduled to take place then QS reserves the right at any time to:
(a) change the format of an Event from a physical event to a virtual online event. The Services will automatically transfer to the corresponding virtual event.
(b) change the date of the Event. The Customer’s booking will automatically transfer to the new date

5.2 Both Parties agree to follow all relevant rules, measures and guidelines relating to Covid prevention, both generally in the territory where the Event is taking place and specifically in the Venue where the Event is taking place.

6. Press/Publicity

6.1 Photographs, film footage, video and radio recordings may be taken during the Event. These photographs, films, videos and radio recordings may be used by the QS for marketing and promotional purposes. The Customer procures that it will notify its representatives and personnel attending the Event of this fact. Should the Customer’s personnel and representatives not wish to be a part of any promotional activity, the Customer must advise the QS event manager of this fact upon arrival at each Event.

6.2 Intellectual Property Rights in all press and publicity material is retained by the QS.

7. Virtual Events

The Customer shall be, to the extent permitted by law, solely responsible for procuring, maintaining and securing its network connections and telecommunications links from its systems to any QS virtual event. Any and all problems, conditions, delays, delivery failures and all other loss or damage arising from or relating to the Customer’s network connections or telecommunications links or caused by the internet shall be the sole responsibility of the Customer and QS shall have no responsibility or liability in this regard.

8. Candidate Data

8.1 QS may make available Candidate Data to the Customer. Candidate Data is likely to contain personal data which QS shall make available to the Customer in accordance with Relevant Legislation concerning data protection. On receipt of such Candidate Data the Customer will be acting as a data controller in relation to that Candidate Data.

8.2 In relation to the Customer’s use of the Candidate Data the Customer agrees:
(a) that all Candidate Data provided to the Customer by QS must only be used to promote the Customer’s programs, scholarships and other legitimate activities (“Business Purpose”). Use of the Candidate Data for any other purpose shall be a material breach of these Terms.
(b) to comply with all Relevant Legislation concerning personal data.
(c) If required by QS, it will complete all details for and enter into an international data transfer agreement or an data sharing agreement incorporating the EU standard contractual clauses for the transfer of personal data from the UK or European Union to controllers established in third countries that do not ensure an adequate level of protection (controller-to-controller transfers).
(d) not to share the Candidate Data with any third parties. The Customer shall only make copies of the Candidate Data to the extent necessary for fulfilling the Business Purpose.
(e) to have in place appropriate technical and organisational security measures so that the Candidate Data is protected against unauthorised or unlawful processing and against accidental loss, destruction or damage. This includes taking reasonable steps to ensure the reliability of its employees that have access to the Candidate Data.
(f) If a security breach in relation to Candidate Data occurs (meaning there is any unauthorised or unlawful processing, or any unauthorised or accidental loss of, damage to, alteration of, destruction of, or disclosure of any Candidate Data), Customer shall:
(i) immediately notify QS of the security breach;
(ii) co-operate fully with QS in dealing with the breach;
(iii) implement and comply with all reasonable steps and actions required to minimise or stop the breach and/or to prevent a similar breach occurring;
(iv) not respond to any third parties or their advisors in relation to the breach until QS and the Customer have jointly determined a communication and response strategy

8.3 Customers are not permitted to directly collect Candidate Data or to obtain Candidate Data from any sources other than from QS in accordance with these Terms.

8.4 Customer shall fully indemnify and hold harmless QS in relation to any loss or damage caused to QS or to any third party as a result of any breach by the Customer of this clause 8.

QS Digital Services Terms and Conditions (Future17)
  1. Definitions

The definitions in this clause apply in these QS Digital Services Terms (Future17).

Advertisement: all advertising content, advertising information, and advertising URLs which form part of the QS Digital Services under the Agreement.

Agreement: the accession agreement between the Customer and the Future17 Consortia which includes the provision of services by QS to the Customer as set out in Annex 2 of the Agreement

Campaign: all advertising content, advertising information and other promotion of the Advertisement or Material which runs on QS websites to raise awareness of the Customer and its programs and to encourage traffic to the Customer’s website, service or landing page.

Candidate Data: information relating to individuals who interact with an advertisement or material relating to the QS Digital Services

Commencement Date: as specified in the Agreement, or any alternative date as the Parties have agreed in writing.

Customer: the party to whom QS will provide the Services, as designated within the Agreement

Customer Webpages: all websites, services and landing pages to which Campaigns link or direct viewers to.

Material: any school or course description and application dates relating to the Customer’s business.

Modification Period: the period of 7 days after receipt by QS of the Advertisement and/or Material.

Partner: subsidiary, parent company or other subsidiary of a parent company

Policies: QS privacy policy, QS trademark guidelines and QS ad specification requirements.

QS: QS Quacquarelli Symonds Limited incorporated and registered in England and Wales with company number 02563879 whose registered office is at 1 Tranley Mews, Fleet Road, London, UK, NW3 2DG

QS Digital Services: the digital services, products or deliverables provided by QS to the Customer as agreed between the Parties and set out in the Agreement.

Relevant Legislation: all applicable laws (including primary and subordinate legislation and the rules of statutorily recognised regulatory authorities) currently in force and applicable to the QS Digital Services generally, or to the individual Advertisement or Campaign, or to the processing of Candidate Data.

Sites: the websites registered to and operated by QS

Specification: the  document(s) provided by QS to the Customer which give further detail on the product purchased

Target: all advertising targeting options and keywords as agreed between the Parties.

  1. Intellectual Property Rights:

The Customer grants QS a fully paid-up, non-exclusive, royalty-free, non-transferable licence to copy and modify any materials provided by the Customer to QS for the term of the Agreement for the purpose of providing the QS Digital Services to the Customer.

  1. Candidate Data

3.1 QS may make available Candidate Data to the Customer. Candidate Data is likely to contain personal data which QS shall make available to the Customer in accordance with Relevant Legislation concerning data protection. On receipt of such Candidate Data the Customer will be acting as a data controller in relation to that Candidate Data.

3.2 In relation to the Customer’s use of the Candidate Data the Customer agrees:

(a) that all Candidate Data provided to the Customer by QS must only be used to promote the Customer’s programs, scholarships and other legitimate activities (“Business Purpose”). Use of the Candidate Data for any other purpose shall be a material breach of these Terms.

(b) to comply with all Relevant Legislation concerning personal data.

(c) If required by QS, it will complete all details for and enter into an international data transfer agreement or an data sharing agreement incorporating the EU standard contractual clauses for the transfer of personal data from the UK or European Union to controllers established in third countries that do not ensure an adequate level of protection (controller-to-controller transfers),.

(d) not to share the Candidate Data with any third parties. The Customer shall only make copies of the Candidate Data to the extent necessary for fulfilling the Business Purpose.

(e) to have in place appropriate technical and organisational security measures so that the Candidate Data is protected against unauthorised or unlawful processing and against accidental loss, destruction or damage. This includes taking reasonable steps to ensure the reliability of its employees that have access to the Candidate Data.

(f) If a security breach in relation to Candidate Data occurs (meaning there is any unauthorised or unlawful processing, or any unauthorised or accidental loss of, damage to, alteration of, destruction of, or disclosure of any Candidate Data), Customer shall:

(i) immediately notify QS of the security breach;

(ii) co-operate fully with QS in dealing with the breach;

(iii) implement and comply with all reasonable steps and actions required to minimise or stop the breach and/or to prevent a similar breach occurring;

(iv) not respond to any third parties or their advisors in relation to the breach until QS and the Customer have jointly determined a communication and response strategy

3.3 Customer shall fully indemnify and hold harmless QS in relation to any loss or damage caused to QS or to any third party as a result of any breach by the Customer of this clause 3.

  1. Policies

Campaigns are subject to all applicable QS Policies. Policies may be modified at any time. QS may at its own discretion and without notice modify Advertisements, Material or Campaigns to comply with Policies.

  1. Campaigns

5.1 Customer is solely responsible for:

(a) Targets and Advertisements, whether generated by or for Customer; and

(b) providing QS with all relevant Advertisements by the due date set forth in the Schedule annexed hereto or as otherwise communicated by QS; and

(c) all Customer Webpages and the advertised products and services that the Customer Webpages relate to.

5.2 Customer further agrees and acknowledges that all Campaigns must start within 30 days of the agreed Schedule.

  1. Campaign Advertisements and Materials

Customer agrees and acknowledges that:

(a) if QS receives any Advertisement or Material after the required due date, QS reserves the right to publish the updated Advertisement or Material at a time of its choosing; and

(b) the Advertisement or Material (as modified by Customer, or if not modified, as initially posted) is deemed approved by Customer in all respects upon completion of the Modification Period and QS reserves the right to refuse to accept any change to any Advertisement or Material supplied after the Modification Period; and

(c) the Advertisement or Material may be placed on any Site ; and

(d) QS may modify any Campaign at any time without liability; and

(e) QS or Partners may reject or remove any Advertisement, Material or Target at their sole discretion.

(f) QS reserves the right at its sole discretion and without notice to the Customer to decline to publish, or omit, alter, suspend or change the position of any Campaign or the Customers participation in any Campaign, otherwise accepted for insertion, or publication.

  1. Campaign Amendments

7.1 Customer may amend the start date of a Campaign with prior written notice to QS, such notice to be received by QS at least 14 days before the originally agreed Campaign start date as set forth in advance by QS. Where no start date or commitment date is specified then the Campaign will start 30 days from the date of the Agreement.

7.2  Campaigns may  be published on the originally agreed start date if amendment of the start date of those Campaigns occurs within 14 days of the start date specified in 5.1 above. In such cases Customer will be liable for all payment obligations for such Campaigns.

7.3 If Customer fails to provide the Material by the required date, the Campaign will be deemed live on the start date specified in 5.1 above  and the Customer will be liable for all payment obligations for such Campaigns.

7.4 Booked Campaigns must be used within 12 months of the booking date.

  1. Prohibited Uses; License Grant; Representations and Warranties:

8.1 Customer represents and warrants that it holds and hereby grants QS all rights (including without limitation any Intellectual Property Rights) in Campaigns and Customer Webpages needed for QS to operate Campaigns (including without limitation any rights needed to host, cache, route, transmit, store, copy, modify, distribute, perform, display, reformat, excerpt, analyze, and create algorithms from and derivative works of Campaigns in connection with this Agreement (“Use”).

8.2 Customer further represents and warrants that:

(a) all Customer information is complete, correct and current; and

(b) any Use hereunder and Customer’s Materials, Campaigns, and Customer Webpages will not violate or encourage violation of any applicable laws, regulations, code of conduct, third party contract or third-party rights (including without limitation Intellectual Property Rights);and

(c) Customer has obtained the appropriate authority from any individual to make use of their personal data including name, identity, image or representation in a Campaign; and

(d) the Material complies with the requirements of all Relevant Legislation; and

(e) all material submitted to QS are legal, decent, honest and truthful, and comply with the British Code of Advertising, Sales Promotion and Direct Marketing and all other relevant codes under the general supervision of the Advertising Standards Authority; and

(f) any financial promotion is authorised, approved or otherwise permitted under Relevant Legislation; and

(g) the Customer has the right and/or authority to enter into the Agreement; and

(h) the Customer is a business, not a consumer; and

(i) all Materials, files, tags or other electronic information is free of viruses and/or other computer programming routines that may damage, interfere with, or expropriate any system data or information of QS.

8.3 Customer shall not, and shall not authorize any party to:

(a) generate automated, fraudulent or otherwise invalid impressions, inquiries, conversions, clicks or other actions; or

(b) use any automated means or form of scraping or data extraction to access, query or otherwise collect QS advertising related information from any Campaign website or Site except as expressly permitted by QS; or

(c) advertise anything illegal or engage in any illegal or fraudulent business practice.

(d) undertake any action or make any statement that could damage the reputation of QS

8.4 Violation of the foregoing may result in immediate termination of this Agreement or Customer’s account without notice and may subject Customer to legal penalties and consequences.

Disclaimer:

9.1 QS makes no guarantee to Customer regarding positioning, levels, or timing of Campaigns referred to herein and/or as more particularly described in any Agreement.

9.2 QS will use reasonable endeavours to comply with the reasonable instructions of the Customer, but QS does not warrant the date of any publication or insertion, the wording or the quality of the reproduction of the Campaign and will have no liability whatsoever in that regard.

9.3 QS shall not be responsible to Customer or liable for:

(a) checking the correctness of the Material in the form it is received from the Customer; or

(b) any error in the Material in the form it is received from the Customer; or

(c) the wording, representation, placement or quality of colour or mono reproduction of the Material; or

(d) the actual positioning or prominence of the Material on the Site; or

(e) the audience/circulation of the Site or distribution of the Site in a specific geographical area; or

(f) any failure of the Material to meet or generate any target response levels or page impressions; or

(g) any loss whatsoever caused by delay or failure by QS to issue or make the Site available on the due date (or such other date of release, display or publication, as the case may be), or QS’s decision to suspend the Site or cease the Site altogether; or

(h) any loss whatsoever caused as a consequence of any instructions, artwork or any other material relating to the Campaign being submitted by the Customer in electronic form that is in breach of the warranty at Condition 11.2 (b) above.

QS Branding Terms and Conditions (Future17)
  1. Interpretation

The definitions in this clause apply in these QS Branding Terms (Future17).

Advertisement: all advertising content and advertising information and Material which promotes the business of the Customer and shall appear in a QS Publication as specified in the Agreement.

Agreement: the accession agreement between the Customer and the Future17 Consortia which includes the provision of services by QS to the Customer as set out in Annex 2 of the Agreement

Customer: the party to whom QS will provide the Services, as designated within the Agreement

Deadline Date: the last date for submission of the Advertisement and/or Material by the Customer to QS.  Such date to be communicated by QS to the Customer at least 7 days in advance of the Deadline Date.

Material: any information relating to the Customer’s business, including logos, which is submitted by the Customer to QS for inclusion in an Advertisement.

QS: QS Quacquarelli Symonds Limited incorporated and registered in England and Wales with company number 02563879 whose registered office is at 1 Tranley Mews, Fleet Road, London, UK, NW3 2DG

QS Branding Services: the publication of Advertisements for the Customer by QS in the QS Publication(s) as agreed between the Parties and set out in the Agreement.

QS Publication: any publication produced by QS.

  1. Publication Requirements

2.1 Customer is responsible for providing QS with all relevant Advertisements and Material by the Deadline Date.

Customer agrees and acknowledges that:

(a) If QS receives any Advertisement or Material from the Customer after the Deadline Date, QS reserves the right, at its sole discretion, to either:

(i) publish the Advertisement in a later edition of the QS Publication; or

(ii) where Material has been previously supplied by the Customer to QS, to use that Material as the Advertisement in the QS Publication;

(b) If QS does not receive any Advertisement or Material from the Customer QS reserves the right, at its sole discretion, to either:

(i) where Material has been previously supplied by the Customer to QS, to use that Material as the Advertisement in the QS Publication; or

(ii) decline to publish any Advertisement in any QS Publication until such time as an Advertisement or Material has been received from the Customer.

(c) the Advertisement or Material (as modified by Customer, or if not modified, as initially submitted) is deemed approved by Customer in all respects at the Deadline Date and QS reserves the right to refuse to accept any change to any Advertisement or Material supplied after the Deadline Date;

(d) QS may remove any Advertisement from any QS Publication at their sole discretion.

(e) QS reserves the right at its sole discretion and without notice to the Customer to decline to publish, or to change the position within the QS Publication of any Advertisement.

  1. Data Ownership

3.1 Customer agrees that all proprietary and Intellectual Property Rights in the QS Publications shall at all times be the property of QS.

3.2 The Intellectual Property Rights in the Material provided by the Customer to QS shall, at all times, remain vested in the Customer. The Customer grants QS a fully paid-up, non-exclusive, royalty-free, non-transferable licence to copy and modify any Materials provided by the Customer to QS for the term of the Agreement for the purpose of providing the QS Branding Services.

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